STATE OFFICERS AND DIRECTORS
President:
Vice President:
Treasurer:
Secretary:
Southern Director:
Northern Director:
Eastern Director:
Director @ Large:
Director @ Large:
NEVADA ZONE 7 DIRECTORS
NEVADA STATE SKEET SHOOTING ASSOCIATION
HALL OF FAME HONOR ROLL
NEVADA STATE SKEET SHOOTING ASSOCIATION
PAST PRESIDENTS
NEVADA STATE SKEET ASSOCIATION
Board of Directors Meeting
February 20, 2009, Nellis AFB, Las Vegas, Nevada
Meeting was called to order@ 3:00 at Gunfighter Village. The following members were present.
Present members were:
President: J.R. Hildebrand
Vice Pres: Jim Murphy
Treasurer: Jon Steele
Southern Dir: Jimmy Bearden
Director @ Large: Neal Whitney
Absent members were:
Secretary: Alan Stevenson
Eastern Dir: Moe Matys
Director @ Large: Tom Spencer
Present non-voting association members:
Former President: Fred Baley
Association Member: Mark Coca
1. J.R. Hildebrand read the minutes of the last Board Meeting Dated August 15, 2008 as well as the minutes from the last General Membership Meeting Dated August 17, 2008 a. Fred Baley inquired into the system currently in place to gather the mail from the PO Box and the general organization for the orderly paying of invoices and receipt of funds. Discussion was had, no voting action was necessary. b. Discussion occurred about the potential of changing the methodology in which Board Members and/or Officers would be elected into the future. i. Option 1 would be to call for nominations at the State Championship Tournament, print ballots, mail and/or distribute the ballots around to all members of the association regardless of they were not present at the Championship Tournament, seek ballots back in the mail prior to the end of the Skeet Calendar Year (Oct 31). ii. Option 2 would be to leave the election process as it is. A discussion on the merits and faults of each option occurred, Murphy made a motion to keep voting as is, Steele seconded the motion. The motion carried in a 4-1 Vote, Bearden voting for Option 1. c. Discussion occurred about no officially replacement had been elected to replace the vacant seat for the Northern Nevada Directors position. Previously Richard Douglas from Reno had indicated that he would accept the position if elected. Steele made a motion to nominate Mr. Douglas as the Northern Nevada Director, Bearden seconded the motion. The motion carried 5-0 in favor of Mr. Douglas. Election for this as well as all other Directors position will occur again during the 2009 General Membership Meeting to be held at the State Championship. 2. Treasurer’s Report (Jon Steele) a. Discussion occurred regarding existing cash in the Associations checking account of approximately $7,600 and of the existing certificates of deposit (one with an approximate balance of $5,500 which reaches maturity on March 23, 2009). i. Steele made a motion that the maturing CD with an approximately balance of $5,500 be reinvested into a new 4-year term CD. Further, that $5,000 of the approximately $7,600 be invested into a rolling 30-day CD. This would leave approximately $2,600 in the checking account and the Association would still have some flexibility to draw on funds if necessary. ii. Motion was seconded by Murphy, motion carried 5-0. iii. Murphy made another motion to keep the CD’s and accounts at Wells Fargo Bank, the bank all current accounts are located. Steele seconded, motion carried 5-0. b. Discussion occurred regarding the deposits of fees from registered tournaments throughout the state. Some fees are mailed to the Associations mail box while other fees seem to be depositing without any notification to the Treasurer other then being reflected on the months end bank statement. i. Bearden agreed to become more active in the Vegas tournament management, particularly in preparation of a simple financial report for remittal to the Treasurer. Deposit of fees can still occur by shoot management, however some form of documentation and communication to back fees must accompany. (Steele discussed individually with Chip Van Buskirk on the following day) no voting action was necessary. c. Discussion occurred regarding the collection of State Annual Memberships fees. Many members have purchased a ‘Lifetime Membership’ while others are required to pay $10 per year. i. Hildebrand agreed to pull the list of Life Members off the Associations lap top computer and send a hard copy to each of the four clubs that host registered tournaments. ii. Shoot management will be encouraged to collect the yearly fee from those members that have not purchased a Lifetime Membership. iii. Hildebrand has a supply of annual membership renewal applications with carbon copies. He will mail a stack to Bearden and to Matys. No voting action was necessary. 3. Zone 7 Director Report (Jim Murphy) Murphy discussed the April 2009 Championship Tournament to be held at the Ben Avery Shooting Complex in Phoenix, AZ. a. Some had heard that the Zone 7 Championships would be run with the Canterbury voice release system as opposed to human pullers. Murphy advised that this rumor was false. b. Some advised that should the question ever arise, general opinion is that a shorter tournament would be better then a longer tournament (3 days better then 4). No voting action was necessary. 4. Discussion of the new Clark County Shooting Park. a. Hildebrand mentioned that he and Murphy had several emails and/or telephone conversations with Don Turner who is the manager for the facility. b. Mr. Turner had forwarded onto the Officers of the Association several documents including a Draft version of the Shooting Policies. i. Hildebrand had compiled a list of questions that needed more explanation, questions and Mr. Turner responses were shared with the Board. ii. Largest question that still remains is the terms of the liability insurance policy required to host registered tournaments. c. Hildebrand and Murphy will continue to discuss with Mr. Turner the possibility of hosting future tournaments however will not commit the Association without a full vote of the Board. No voting action was necessary. 5. Discussion regarding the 2009 Nevada State Championship Tournament. a. Date was confirmed as being August 14, 15 & 16, 2009. Vote to confirm date affirmed 5-0 in favor. b. Contract negotiation committee: Murphy volunteered to take on the task solely. Further requested the authority to finalize negotiations up to the cost level of last year’s price. Vote was to affirm Murphy as sole member of committee with authority to negotiate 5-0 in favor. c. Philosophy regarding Shoot Budget: As a general rule, Shoot Management has the authority to create a shoot budget equivalent to the annual income of the Association on a year in year out basis. Vote affirmed 5-0 in favor of philosophy. d. Tournament management: Vote affirmed 5-0 to have the Board of Directors act as Tournament Management for the 2009 Championship Tournament as opposed to asking Van Buskirk and Baley to handle task. e. Hildebrand advised that management tasks would not have to be assigned during the meeting; however management tasks would need to be divided amongst Board Members shortly. No voting action was necessary. 6. Murphy made a motion to close the meeting at 5:00 pm, Steele seconded motion, vote carried 5-0 to adjourn.